Honest comparison · updated July 2026

Almarix vs Hubdoc

Hubdoc is the free capture tool bundled with Xero — and for basic needs, it's fine. This page is for firms who've outgrown it. Here's the straight comparison, including where Hubdoc genuinely still wins.

The short version: Hubdoc is a basic capture tool — it collects documents and extracts header-level data (supplier, amount, date) into Xero or QuickBooks Online, with your documents living inside Hubdoc. Almarix is a filing assistant for your whole document workflow — every document renamed to your convention, filed into your own Drive, missing documents chased automatically, data posted to QuickBooks, Xero, or Sage (including Sage 50 desktop) — set up for you, in English or French, with data stored in Canada.
AlmarixHubdoc
What it isDocument filing automation for small Canadian bookkeeping & accounting firmsA capture tool bundled with Xero subscriptions (standalone ≈US$12/mo)
Core jobThe whole workflow: collect → rename to your convention → file in your own storage → chase what's missing → post to your booksCollect documents and extract header-level data (supplier, amount, date) into the ledger
Where documents end upYour own Google Drive — organized client folders, named your way, yours foreverInside Hubdoc; organized filing into your own Drive with your naming convention isn't the product
Chases missing documentsYes — automatic reminders with secure upload linksNo — collection only; chasing stays on your plate
Extraction depthFull document understanding — type, client, period — to file correctly, plus data for postingHeader-level fields only
Line-item extractionIncluded on every plan — every line on an invoice, never meteredNo — supplier, amount and date only
Accounting softwareQuickBooks Online, Xero, Sage Business Cloud, Sage 50 desktopXero & QuickBooks Online only
SetupDone for you, free — we personally configure everythingSelf-serve
Language of serviceFully bilingual — product, onboarding & support in English and FrenchEnglish-first product and support
Data residencyStored in CanadaGlobal (Xero) platform — ask where your firm's data would live
Pricing$89/mo Core · $149/mo Connected (CAD), flat & unmeteredIncluded with Xero plans; ≈US$12/mo standalone
Risk30-day money-back guarantee · no setup fee—

Where Hubdoc genuinely still wins

  • Price — it's included free with a Xero subscription, and that's hard to argue with
  • Automatic fetching of statements from many banks and utility providers
  • Simple mobile capture that's easy for clients to learn
  • Perfectly adequate if your needs stop at "get the document into Xero"

If you're on Xero and basic capture is genuinely all you need, keep Hubdoc — it's free. This comparison is for firms whose real cost is the filing work Hubdoc leaves behind.

Where Almarix wins for a small Canadian firm

  • The filing actually happens — renamed to your convention, sorted, and placed in your own Drive's client folders, not parked inside another platform
  • It chases missing documents automatically — the follow-up work Hubdoc doesn't touch
  • Sage 50 desktop support — along with QuickBooks Online, Xero, and Sage Business Cloud
  • Set up for you, free — and direct support in English or French, with no ticket queue
  • Data stored in Canada, flat unmetered pricing, 30-day money-back guarantee

The filing assistant you don't have to hire.

Every client document — named, sorted, and filed automatically, with the missing ones chased for you. Try it with zero risk.

See plans & pricing →
No setup fee · 30-day money-back guarantee · English & French · Data stored in Canada

Common questions

Is Almarix a good Hubdoc alternative for Canadian firms?
For small Canadian firms that have outgrown basic capture — yes. Filing into your own Drive named your way, automated chasing, Sage 50 desktop support, English and French service, data stored in Canada, free done-for-you setup, and a 30-day money-back guarantee.
What's the main difference between the two?
Hubdoc collects documents and extracts header-level data into Xero or QuickBooks Online, with documents living inside Hubdoc. Almarix does the whole workflow — renaming, filing into your own storage, chasing what's missing, and posting to your books, including Sage 50 desktop.
Why do firms look for a Hubdoc alternative?
The usual reasons: documents stay inside Hubdoc instead of the firm's own organized folders, extraction is header-level only, there's no automated chasing, no Sage 50 desktop support, and the product is English-first. Firms that need real filing automation outgrow it.
Does Almarix work in French?
Fully — the product, onboarding, client communications, and support are available in English and in French, anywhere in Canada.

This comparison reflects publicly available information as of July 2026 and is provided in good faith. Hubdoc is a product of its respective owner (Xero); features and pricing may change — please verify details with each vendor. Prices shown in the currency advertised by each vendor.